All work

Automation pilot

Multi-location café group · Toronto & Oakville

From typed-up invoices to a cash-flow picture the owner can trust

Vendor invoices were typed in by hand and store costs split manually. A pilot now reads invoices automatically and drops them straight into the owner’s cash-flow workbook.

AI automation

Cash-flow forecasting

Finance operations

Industry

Food & hospitality

Engagement

Automation pilot

Client name withheld for confidentiality.

The challenge

The challenge

Six locations, dozens of vendors and an owner pulled into the books every week. Month-end ran late, and margins were hard to see store by store.

What we did

What we did

  • Measured the baseline: how long invoice entry and month-end actually take.

  • Built a pilot that extracts invoice details automatically into the existing cash-flow workbook. No new software to learn.

  • Mapped a phased roadmap (forecasting, per-store margins, a faster close and SOPs), each phase with its own fixed price.

Where it stands

Where it stands

Pilot complete. The next phases are scoped and priced, to be approved one at a time.

Let’s talk

Tell us about the climb.

Not sure where to start? That’s normal. Send a note or grab 30 minutes on our calendar: coffee in Oakville or a video call, wherever you are. The first conversation is on us.

Oakville, Ontario · In person or virtual

We reply within two business days.